All those who run businesses small and large need to make careful considerations before jumping onto the latest trends in technology. Holding onto your basic business traditions can make a lot of sense in this world where the latest fad has others diving in without taking the time needed to consider if such a venture will actually help their business in the long run.
However, one technological advance that you might want to consider is switching from your traditional phone system to an online internet phone system which has shown over the past decade to be reliable, more versatile and less expensive to operate than their traditional counterpart.
An online phone system or VoIP which stands for Voice over Internet Protocol can help advance your business on several fronts while providing top quality, reliable service that you expect.
VoIP Can Save You Time
Consider your fax system, which generally consists of a bulky unit that takes up valuable space and that many employees have to use. Traditionally, a person would have to print out their documents and wait in line at the fax machine to send them. During that time, any of your clients trying to fax you information gets a busy signal and they have to wait as well.
With an online fax system, you don’t have to print out any documents and your employees can send them from anywhere. This means you get more from your employees who are not wasting time waiting on the fax machine to be free and you keep your clients happier by not having the fax lines tied up.
VoIP Can Save You Effort
When you go VoIP, you literally unchain your employees from their desks where they can become more efficient and get more tasks done all while saving you money.
Now your employees’ mobile devices can tie directly into the phone system, meaning that when they go on a business trip or just around the corner to get office supplies you call them and get them new information without having to leave a voice mail and hope they get the message soon.
When your employees get more done, your business gets more done and becomes more efficient and focused on serving the needs of your customers.
VoIP Can Save You Money
This is probably the biggest attraction to switching your phone system over to VoIP. Traditional phone service generally offers rates that are far more expensive than using the internet based online system that offers packages for a fraction of the cost.
Plus, these packages are customized for your needs and can be adapted when your business changes, working with you to provide the best service along with the right rates that are appropriate for the amount of phone traffic your business generates. Not to mention the amount of paper you save when going to an online fax system.
In terms of time, effort and money, going to a VoIP or online business phone system makes good sense today and tomorrow.
Jon Lenhart is a Business and Technology Blogger. He loves to write about technologies that help small businesses grow by allowing their business to become more efficient and save on costs. Jon Lenhart is also a freelance writer for business VoIP Companies and currently for Nextiva.
8 thoughts on “Why Businesses Need to Change to VoIP”
I am definitely agree with you. a company/business need a VOIP system to save money and to have better profit since it has good communication system.
Why fax a document when you can simply scan it and send it on email for free? How is online fax service better than scanning and sending the document on email?
it was a good time to read your very great article…I learned most of the new things by reading your article..
hope you will write more better articles in future than this……
VoIP is indeed good for business nowadays especially those who outsource their workforce abroad. I think it will phase out the traditional landline phones in the near future.
Online technology has really helped a lot of businesses. I believe the savings that you have mentioned in terms of time and money that VoIP can provide will surely go a long way, both for startups and established businesses.
I totally agree that voip is a must these days especially to those businesses who has branches abroad or have outsourced to expand their business.
I agree the VOIP can save instead of doing long distance phone calls. The company I worked with used VOIP and saved a lot. Just make sure your internet connection is good.
VoIP is cheaper than using smartphones