Are you tired of constantly tripping over files in the office? While many aspects of business have switched to online management, document storage is one thing that can’t be done online.
Some documents can be stored via the internet, but many confidential files and tax records need to be kept in their original state.
This means, depending upon the size and type of your business, you’ll need a lot of space to store them in. If you don’t have the space there is another option – offsite document storage facilities.
Why use offsite document storage?
It doesn’t matter what type of business you run, secure document storage facilities can provide many benefits to you.
When you let another company take care of your documents for you, you’re left with more free time to focus on more pressing business matters. This can really help to ensure your business runs a lot smoother.
As well as creating more physical space within the office, secure document storage can really help with security. You need to make sure your old documents are secure at all times. When you keep them within your own business premises, anybody who has a key to the office will have access to the files.
If you want to keep them as private as possible, secure document storage can help. Archive storage companies invest heavily in top of the range security. If they fail to keep your documents secure they can get into serious trouble.
Using an offsite facility is also very cost effective. The price you pay to store your documents is a lot cheaper than it would be to lease somewhere. If you choose to store the files within your own premises, you also need an employee to look after them.
If you outsource your document storage, you won’t need to hire any additional staff and this will save you a lot of money in the long term. When searching for a document storage company, you need to make sure you’re choosing one that has a great reputation. Ideally they should provide 24 hour support too.
Remember, some business documents need to be kept for six years. This means you’ll likely be with the storage company you choose for many years to come. Choosing a company that is trustworthy as well as affordable should be your top priority, so never focus solely upon price when it comes to business security.
It can be a bit scary to let another company take care of your own business documents. Some documents need to be stored a lifetime and some documents must be stored forever. But for documents with a 1 -10 year lifetime, it can be a very good help to use a secure storage service.
I am using Dropbox to secure my document online. It is very convenient and I can access everything anytime an anywhere I want using my phone.
I agree, having a secure offsite warehouse for my files and documents is helpful esp during a catastrophic event (i.e. fire). It gives me a peace of mind knowing that my backups are secure